Getting a candidate to accept an offer is only the beginning of the hiring process. Once an employee confirms they are ready to start, the HR team needs to complete a set of mandatory steps so that onboarding runs without delays and stays in line with Spanish law.
Collecting the documents
The first stage is gathering paperwork. As a rule, the employer will need a copy of the employee’s NIE or DNI, a current residential address, form 145 for tax purposes, and bank details for payroll.
Confirming the terms of employment
The next step is to confirm the conditions of the job. You need to agree on the start date, the type of employment contract, the working schedule, the position, the professional category, and the pay terms. All of this information will be reflected in the employment contract.
The social security number
Particular attention should go to the social security number. Every employee in Spain must be registered in the social security system. If the number has not yet been obtained, it must be arranged before the employment relationship begins.
Hiring international talent
Additional tasks arise when hiring foreign specialists. Beyond the employment paperwork, employers often face questions around relocating the employee and their family. Finding housing, arranging health insurance, enrolling children in school, obtaining the necessary documents, and settling into a new place all have a direct impact on how successful the move is.
Signing the contract
The final stage is signing the employment contract. The document is drawn up in two copies: one stays with the employer, the other goes to the employee.
The better organized the onboarding process, the sooner the employee can start working and the fewer risks arise for both the company and the worker. That is why, in international hiring, it is especially important to think through every stage of the paperwork and relocation in advance.
About Docsinside
Planning employee relocation or your company’s expansion to Spain? Docsinside is an all-in-one AI-powered B2B platform designed to help companies manage business expansion and international employee mobility to Spain. The platform supports not only immigration processes but also tax, legal and employment matters, giving companies a single environment to coordinate complex cross-border operations more efficiently. To learn more about our services or discuss your situation, write to us at b2b@docsinside.com.